Streamline Your Meetings with Microsoft 365 Copilot: Focus on Human Connection, Not Admin Tasks
Microsoft 365 Copilot is transforming how we manage our working lives by enabling the simplification of complex workflows via intuitive prompts. This emerging capability provides organisations with a competitive edge, offering instant access to a wealth of knowledge and saving colleagues significant time through the automation of manual, time-intensive tasks. Following on from our previous post (How can Microsoft 365 Copilot help your organisation be more productive?), this post delves into the top five uses of Copilot within Microsoft Teams. We'll demonstrate how M365 Copilot can significantly enhance your organisation's communication and collaborative efforts. Embrace a more intelligent way of working and let AI seamlessly automate cumbersome manual tasks with extraordinary accuracy.
Top uses for Copilot in Microsoft Teams
1. Summarising Meeting Notes: Microsoft Teams is the epicentre for workplace meetings and increasingly pivotal for effective organizational coheasion. The actual value of these meetings is realised by converting discussions into actionable items. However, manually capturing comprehensive notes is often cumbersome and distracting, leading to missed items or inaccuracies in the notes captured. Microsoft Copilot streamlines this process by distilling Microsoft Teams meetings into brief notes with a simple prompt. Whether during or after the meeting, asking Copilot to "Summarise the meeting in simple notes" effectively encapsulates the core discussion points. You can also customise prompts for specific needs, such as listing mentioned locations, tailoring your meeting summaries.
2. Catching Up After Arriving Late: Unexpected delays can disrupt anyone’s schedule, and with back-to-back meetings now normal it is easy to arrive a few minutes late for the next call. With Microsoft 365 Copilot, you can quickly catch up on what you've missed by asking Copilot to "summarise the meeting so far, with all the key points", enabling you tocontribute more meaningfully as soon as you join and without asking questions which have already been discussed or answered.
3. Creating Meeting Agendas: Crafting a well-organized agenda is crucial for the success of any meeting, especially if you wnat people to prepare and activley contribute. Copilot facilitates the rapid creation of effective meeting agendas by leveraging your organizational data. Initiating this process is as simple as asking, "Make an agenda for my meeting with [Person] about [Topic]." You can then add your human touch if the agenda needs a little refining.
4. Assigning Post-Meeting Actions: Copilot goes well beyond just summarising discussions, it can also assign specific actions for each participant, enhancing clarity and ensuring accountability. By requesting Copilot to "list everyone’s post-meeting actions," a clear set of tasks is generated, clarifying responsibilities and mitigating confusion regarding task assignments. Take your action list one step further by asking Copilot to place the actions into a Microsoft Planner and assign them out! Now everyone has a personal assistant!
5. Catching Up on Missed Messages: Returning from leave often means sifting through extensive communications to get back up to speed and pull out the relevant up-to-date points. Copilot offers a streamlined solution by summarising meaningful discussions missed in Teams chats, enabling you to rapidly assimilate key developments without manually combing through messages. What a time saver!
Getting Started with Microsoft 365 Copilot in Teams
We all spend too much time on laborious admin tasks that are vital but distract from what humans do best, create connections. Allow Copilot to revolutionise your workload by streamlining tasks and keeping you informed, engaged, and in control, no matter what challenges you face day-to-day. Get back to doing the things you enjoy and make a significant impact in your role and let the AI revolution take care of the admin.
Did you know that 77% of Copilot for Microsoft 365 users said that once they started using it, they didn’t want to give it up. If you’re looking to leverage Microsoft 365 Copilot’s capabilities but unsure where to begin, our team of experts is here to help - Sign-up for our FREE 30 minute Copilot assessment call HERE or email info@quantiva.co.uk for more information.